Upholding Data Compliance: Government Transport Agency Deploys Microsoft Purview

Strategic Framing

A government transport agency handled sensitive operational data across multiple platforms with inconsistent security measures. Mounting regulations and increasing public scrutiny highlighted the need for a centralised compliance framework to prevent data leaks and ensure regulatory alignment.

Key Objectives Included

• Implementing robust data loss prevention (DLP) across remote offices
• Maintaining strict compliance with national and international privacy laws
• Centralising policy enforcement to standardise data handling
• Protecting sensitive operational details related to transport services

Operational and Organisational Impact

Data handling varied between departments, leading to confusion and potential security gaps. With a single governance model, the agency eliminated redundant review processes and established automated workflows for data classification. Staff received training on new labelling and encryption protocols, decreasing accidental disclosures.

A cross-functional steering committee enforced uniform data policies, clarifying accountability and reducing overhead for compliance audits.

Solution

Microsoft Purview was deployed to unify data protection, classification, and DLP rules across the agency’s cloud and on-premises systems. Automated policies inspected documents for sensitive information, applied encryption or restrictions where needed, and flagged policy violations in real time.

Core Elements Included

• Automated labelling of files and emails based on content scanning
• Granular DLP policies preventing unauthorised data sharing
• Unified compliance portal tracking usage and policy adherence
• Real-time alerts and escalation paths for potential violations

Outcome

By unifying data compliance with Microsoft Purview, the transport agency established a future-proof approach to privacy and operational security, meeting evolving regulations and ensuring high standards of service.